Regulations
INTERCLUB ASSOCIATION
Phone: 2257-1555, ext-210
Club Union Building, 1st Street, 3rd and 5th ave.
INTERNAL REGULATIONS 2023
(Contains modification approved by the Board of Directors in session 443 held on November 11, 2023 at the Club Campestre Griego)
CHAPTER ONE OF GENERAL DISPOSITIONS
1. ARTICLE ONE
These regulations shall determine the objectives and regulate the activities of the Interclub Association, which is constituted under the laws of Costa Rica. It shall regulate the relations of its associates, the faculties and responsibilities of the Board of Directors as the governing body of the Association's policies and, in general, shall define the parameters
under which the associated clubs and their directors must conduct themselves.
CHAPTER TWO OF ITS OBJECTIVES
2. ARTICLE TWO OBJECTIVES
The objectives of the entity are as follows,
2.1 To constitute a collegiate body for consultation, study, analysis of common problems and coordination of efforts for the defense of the interests of the member Clubs.
2.2 To promote the interchange of ideas, experiences, information and activities for the best development of the associate Clubs, without any activity being obligatory if they consider it convenient for their interests.
CHAPTER THREE
OF THE MEMBER CLUBS
3. ARTICLE THREE
3.1 The requirements for the admission of new members are as follows:
3.1.1 Submit to the Board of Directors of the Association an application for membership stating the date and number of the resolution of its Board of Directors and its decision to join with the following documents: copy of its updated Bylaws, payroll of the Board of Directors and Bylaws, if any. The Board of Directors of the Inter-Club Association
shall appoint an ad hoc committee, composed of three directors and advised by the Prosecutor and Legal Counsel, to review the application for affiliation and submit its recommendation to the Board of Directors to proceed.
3.1.2 The Board of Directors shall make the report of the ad hoc committee known to all Clubs and shall set the date of the Board meeting at which the application will be heard.
3.2 Requirements for acceptance:
3.2.1 Have social or sports facilities that operate on a permanent basis
in the provision of such services.
3.2.2 Not to be a trade union, professional, solidarity, political or religious club, or
with an exclusive profit-making purpose.
3.2.3 Not be a sports club covered by the Sports Associations Law.
3.2.4 Have been in operation for at least two years.
3.2.5 If accepted, pay an entrance fee equivalent to the amount of twelve
monthly membership fees paid by the Clubs in
4. ARTICLE FOUR
CAUSES FOR DISAFFILIATION OF CLUBS
4.1. Failure to pay monthly dues for more than three consecutive months, at
discretion of the Board of Directors.
4.2 When its facilities, or the club as such, are used for purposes contrary to morality,
good customs or changes its objectives in aspects that limit the acceptance of
a new member.
4.3 In the event of proven disloyal actions on the part of an affiliated club against
the Association or another member.
4.4 Bankruptcy or dissolution of the affiliated club.
4.5 Resignation of the affiliated club.
The decision to disaffiliate an associate shall be approved by the Board of Directors of the Association, after due process, by two-thirds of the members present at the meeting at which the proposal to disaffiliate an associate is heard, except in cases of resignation.
5. ARTICLE FIVE
REINSTATEMENT TO THE ASSOCIATION:
The associate who has lost its membership may request its reinstatement to the Association no earlier than six months after the disaffiliation has occurred and complies with all the requirements established for a new affiliate.
6. ARTICLE SIX
OF THE BOARD OF DIRECTORS, ADVISORS AND THOSE ATTENDING MEETINGS.
6.1 The Board of Directors of the Association shall consist of the President of each Club or a representative of his appointment
, who shall have voice and vote.
The members of the Interclub Association are as follows:
6.1.01. CARIARI COUNTRY CLUB
6.1.02. COUNTRY CLUB EL CASTILLO
6.1.03. CENTRO CAMPERO LOS REYES COUNTRY CLUB
6.1.04. SPANISH COUNTRY CLUB
6.1.05. CLUB CAMPESTRE GRIEGO
6.1.06. CLUB DEPORTIVO ISRAELITA 6.1.06. CLUB DEPORTIVO ISRAELITA
6.1.07. CLUB LA GUARIA
6.1.08. CLUB LOMAS DE ZURQUÍ 6.1.09. CLUB UNIÓN UNIÓN DE ZURQUÍ
6.1.09. CLUB UNIÓN
6.1.10. CONDOVAC LA COSTA CLUB AND HOTEL
6.1.11. COSTA RICA COUNTRY CLUB
6.1.12. COSTA RICA TENNIS CLUB
6.1.13. COSTA RICA YACHT CLUB
6.1.14. SAN JOSÉ INDOOR CLUB
6.1.15. SANTA ANA COUNTRY CLUB
6.2 Directors, advisors, the Fiscal Officer and the Manager of the host Club may be present.
6.3 Other persons invited to discuss a specific matter before the
Board of Directors may also attend. At the conclusion of the business, they shall leave the meeting.
7. ARTICLE SEVEN
ORGANIZATION OF THE BOARD OF DIRECTORS AND MANNER OF FILLING VACANCIES.
7.1. The Association shall have a Board of Directors composed of one representative from each affiliated Club. The Board of Directors shall consist of a President, a Vice-President, a Secretary, a Treasurer and the remaining members shall be Directors of the Association, appointed in alphabetical order. The Fiscal Officer, with the responsibilities that he/she has by law,
may attend the meetings of the Board of Directors, with voice, but without vote. Each member Club shall nominate an alternate who may represent the incumbent in his/her absence at the meetings of the Board of Directors. Such nomination must be notified in writing to Interclubs.
7.2 The Board of Directors may appoint such advisors as it deems appropriate, who shall have the right to speak but not to vote.
7.3 The representatives and alternates of each Club shall hold office for one year. The Board of Directors and the Prosecutor shall be appointed by the General Assembly in March of each year, taking office at the following session.
8. ARTICLE EIGHT
Powers of the Board of Directors:
8.1 To establish the general policies of the Association.
8.2 To propose, take measures and actions to achieve the purposes of the association and to report the results thereof to the member clubs.
8.3 To appoint and remove the necessary administrative personnel and to determine their working conditions and remuneration.
8.4 To formulate the annual operating plan derived from the strategic plan, consistent with the Association's income and expenditure budget.
8.5 To establish the ordinary and extraordinary fees for its support, with the prior approval of the respective Boards of Directors of the member Clubs.
8.6 To contract any special technical or consulting services deemed necessary by the Board of Directors to achieve the objectives of the Association.
8.7 To represent the Association through its president or the committee to be formed.
8.8 To appoint such committees as may be deemed necessary to carry out the resolutions of the Board of Directors.
8.9 When any member of a Club is expelled for delinquency or any serious cause, his expulsion may be notified to the other Clubs through the Association, provided that the Board of Directors of the Club concerned so requests.
9. ARTICLE NINE
9.1 The Board of Directors shall meet monthly on a regular and rotating basis in each member Club in accordance with the agenda approved by the Board of Directors. The first meeting shall be held no earlier than the second week of the month following the month of the elections.
9.2 Extraordinary meetings shall be held at the call of the President or at the request of not less than twenty percent of its members. If the Chairman refuses to convene the meeting, it shall be convened by the Procurator.
CHAPTER FIVE
OF THE RIGHTS OF DIRECTORS OF MEMBER CLUBS.
10. ARTICLE TEN
10.1 It is hereby established that the members of the Boards of Directors, Supervisory or Fiscal Committees of the associated Clubs, the Past Presidents who have the right as established, as well as the spouses of all of them, shall have the right to visit the member Clubs with the special identification card of the Inter-Club Association, which shall be
valid for all Clubs, except those that have unilaterally established restrictions.
10.2 Directors and their spouses shall not have the power to sign vouchers, the attendance of children without their parents and the participation in events that a Club has scheduled exclusively for its members, such as parties, tournaments, classes or others that the Club so determines. Club doormen or employees should be instructed about
the existence and validity of these cards. The Secretary of the Interclub Association shall send to each Club the Official List of all members of the Board of Directors and their spouses, authorized to enjoy the facilities of the member Clubs, whenever changes in their membership are reported to the Secretary.
10.3 This article is not obligatory for the associated Clubs, which shall indicate in writing to the Board of Directors the limitations and rights that the members of Interclubs shall have.
CHAPTER SIX
OBLIGATIONS OF THE DIRECTORS OF THE ASSOCIATED CLUBS
11. ARTICLE ELEVEN
11.1 The Directors of the Interclub Association shall attend the monthly meetings and any extraordinary meetings called, as punctually as possible.
11.2 The Interclub Fiscal shall notify the President of each member Club, on a quarterly basis, of the attendance at the meetings of the Association, so that he may urge or substitute the nominees before Interclubs, when it is not possible for them to attend on a regular or acceptable basis.
11.3 These Rules and Regulations of the Interclub Association establish the general guidelines, duties and obligations recommended to the member Clubs and their representatives to comply with the smooth running of the Association, without any
provision being binding or obligatory for any member Club.
CHAPTER SEVEN
THE FUNCTIONING OF THE WORKING COMMITTEES
12. ARTICLE TWELVE
12.1 Objective and Formation of the Commissions
12.1.1 In order to fulfill its objectives, the Inter-Club Association shall have working commissions that shall be composed of members of the Board of Directors, the Office of the Attorney General and Advisors.
12.1.2 The Working Committees shall be established by the President of the Board of Directors at the first Board meeting held after being elected at the General Assembly. He/she shall submit them to a vote and once approved they shall be authorized to function.
12.1.3 The working commissions may be permanent or temporary. Permanent committees are those that have historically existed in the association and temporary committees are those established for a specific or special purpose, which once fulfilled, their operation ends.
12.1.4 Historically, the Association has had the following standing committees: Executive Committee (always made up of the president, vice-president, secretary and treasurer), Sports and Cultural Events Commission, Purchasing or Managers Commission, Legal Commission, Computer Commission, Song Festival Commission.
12.1.5 The commissions established and duly integrated shall have a term of office of 1 year. Their term shall end at the last meeting of the Board of Directors of the period that expires.
12.1.6 The Chair of the Board of Directors shall be solely responsible for proposing the type and number of Working Committees and their composition. To this end, the Chair shall assess the achievement of objectives and the skills, professional training, and experience of those proposed for each committee.
12.1.7 The integration process shall be initially based on the proposal made by the Chair, who shall consider whether or not the future members of each committee are accepted.
12.1.8 The Chair or any member of the Board of Directors may propose the creation of a committee at any time. For it to be established, a corresponding Board resolution must be reached.
12.1.9 A member mentioned in point 12.1.1 above and proposed by the Chair to serve on a committee may decline the appointment, providing adequate justification for his or her decision.
12.1.10 Similarly, any potential member may request the Chair to change or relocate the committee to another committee.
12.1.11 The ultimate goal of integration is for all members of the Board of Directors, the Office of the Comptroller, and Advisors to be members of at least one of the working committees established.
12.2 Operation of the Committees
12.2.1 Each committee must work according to the objective for which it was created. These committees will serve as operational aids to the Board of Directors for the analysis and development of topics and proposals that, due to time constraints, cannot be fully developed by the Board of Directors.
12.2.2 The president and/or the Board of Directors may assign the committees various tasks related to their purposes, as the work of the Board of Directors develops throughout the year of its operations.
12.2.3 Each working committee will have a coordinator who will be appointed at the first meeting of the Board of Directors once the agreement establishing the committee has been reached.
12.2.4 The coordinator's primary function will be to lead, organize, direct, coordinate, and oversee the work the committee must perform in accordance with its objectives.
12.2.5 To fulfill their duties, the coordinator and the other members of the committee must establish the committee's goals and objectives for the year of operation, meet in person or virtually, etc. The chair of the Board of Directors may set the initial goals and objectives at the first meeting of the Board.
12.2.6 Each committee shall present a verbal, digital, or written report at each Board meeting on the work or analysis carried out, as well as any proposals, topics of interest, requests for resolutions, etc., as appropriate. If there is nothing to report, it shall indicate this at the meeting so that it may be recorded in the corresponding minutes.
12.2.7 Each committee shall present its proposals or analyses at the Board meeting and, if desired and appropriate, request the Chair of the Board of Directors to submit a vote on the approval or rejection of each matter.
12.2.8 The work of each committee shall be limited to acting in accordance with the objectives and purposes for which it was created and shall be subject to the authority of the Board of Directors.